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About Our School and Information for Parents

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ABOUT OUR SCHOOL
At Cedar Grove, students, staff and parents practice our Key Words:

Cooperation, Kindness and Responsibility and Respect


At Cedar Grove, children play an active role in their education, taking responsibility for themselves and others in ways that prepare them for the world beyond our school.  We encourage students to develop their abilities in all areas of accomplishment: intellectual, artistic, social-emotional, and physical.  We encourage a connection to the out of doors and nature.

Our facility, located in a scenic, forested area, includes a gymnasium, library, courtyard, gardens, a medicine wheel, expansive playing fields and a one-of-kind playground on the Sunshine Coast – a maze of climbing structures, platforms and swings that make for a remarkable and imaginative play area.  Parents and staff are working together to design and construct an outdoor learning area.

This is a close-knit community with hard working teachers and support staff as well as supportive parents.  

We are motivated by a strong sense of common purpose – learning – striving to ensure that every member of the learning community is respected, cared for, listened to, and valued.


Cedar Grove strives to be a Peanut Free and Scent Free Zone
Some students and staff at Cedar Grove have severe, possibly life-threatening allergies that can be triggered by exposure to peanuts or products made with or near peanuts or by perfumes and cologns.   All students, parents, and staff and visitors are requested to help keep Cedar Grove as peanut free and scent free as possible.  Please do not send children to school with foods that contain peanuts or peanut based ingredients.  Please refrain from wearing perfumes or colognes.


INFORMATION FOR PARENTS

Cedar Grove Bell Schedule

8:30am   First Bell
• Students enter the building.
• Students line up quietly in the hall (or breezeways) outside their classrooms until   
  their teacher invites them in.
• When invited students go into classroom, settle, and get organized for the day.
8:40 am  Instruction Begins

10:15am  Recess Begins
10:35am  Instruction Begins again       

11:50am - 12:05pm  Eating time, classroom cleanup before play time

12:05pm Play time begins - Students Outside
12:30pm Afternoon Instruction begins

2:30pm Dismissal
         Kindergarten and early primary bus students are collected just a few
             minutes earlier than dismissal by the EA in charge of bus duty.  
        • Bus leaves very quickly after dismissal.
         ï Staff and students walk through the hallways to the front of the
             school and into breezeway/courtyard areas to meet parents or bus.


Our Classrooms are Places of Work
"..the classroom as a place isn’t just the walls and furniture, but rather the whole experience that results from the way people inhabit it, and how they inhabit it is influenced by identities they have already created in other places"        JULIA ELLIS  University of Alberta

If students' experiences of classrooms are filled with familiar, pleasant and yet structured routines that build their confidence; if they know and become known by others; if they learn the norms of the classroom culture - then their sense of place will be well established.   Be it positive or negative in nature, the classroom and school will acquire an emotional significance for students.    As educators and parents, we want students’ classroom experience to be positive.  We also want students to understand that the classroom is also a very private place in many ways.   It is a place where a specific learning cohort of students, their support staff,  and their teacher need space to bond, establish routines, and focus on doing the very important work of learning (which includes play and celebration - a “crucial dynamic of healthy physical, intellectual, and social- emotional development at all levels". Elkind, 2007; p. 4).

All of us can show respect for this very significant place in children's lives by:
• making sure we all arrive with enough time to organize ourselves for the day (between 8:30am and 8:40am) before formal learning begins at 8:45am sharp;
• signalling to children by our actions that we know that parents and other school staff are respectful guests in their classroom;
• clearly supporting children in understanding that, in the classroom, the teacher and the support staff are the adults in charge;
• being careful not to delay or interrupt classroom or school routines unnecessarily;
• helping children understand that the classroom is a place where academic learning is actually accomplished, not saved for later;
• solving problems together–the student, parents, teachers, the support staff and the principal are all on the same team with a common purpose and need to work together.



Information for Reporting Attendance
Promptness and good attendance are major influences on student success in school.  

If your child is going to be absent due to illness or appointments, please call the school office in the morning, 604 886 7818.  
It is our policy that if we do not hear from you, we will call to confirm your child is in your care and safe.

Absence totals are listed on the student report cards.   


Absences Due to Illness that Affect a Student's Educational Program

Long term absences due to health issues or medical procedures should be discussed with the classroom teacher and principal in advance if possible but certainly frequently as the absences continue.  Teachers will work with families to help keep an appropriate learning program in place while the student is away.


Elective Absences that Effect a Student's Educational Program

Long term absences for family vacations and other events that cannot be scheduled for school breaks or the summer must be discussed with the principal and classroom teacher in advance so that a learning program can continue while the student is away.  

Absences do impact the learning process.   Parents are requested to work as partners with the school to help keep the loss of school learning time to a minimum.  If you are planning a trip or contemplating a change to your child's attendance patterns from the regular hours of instruction or number of days of instruction per week per school calendar year, you are officially requested [School Act, Divsion 2, Section 7 (2)] to consult with the school by following this process:

1. Arrange a meeting with the principal so that the Educational Program, including the Required Areas of Study and the Prescribed Learning Outcome requirements for your child, can be outlined and the assessment of reasonable Achievement levels can be planned for.  The learning opportunities and the best interests of the child will be the focus of this meeting.

2. A second meeting will be collaboratively arranged to include the family, the classrrom or subject teacher and the principal.  At that meeting, discussion will occur to outline all the alternative plans, the responsibilities and expectations, and the anticipated outcomes for achievement - including assessment, reporting and record keeping responsibilities.


Concerns About Your Child's Educational Program
A parent of a student attending Cedar Grove Elementary School may, and at the request of a teacher or the principal must, consult with the teacher and/or principal with respect to the student's educational program, including the student's attendance, behavior and progress in school.

Should you have specific concerns about your child's program, learning processes, achievement or general well being at school it is highly recommended that you meet with your child's classroom or subject teacher first, and as soon as the concern becomes apparent.  The sooner a concern is known and a collaborative plan is in place for addressing it, the sooner your child can get back on track.  Making an appointment helps to make sure the teacher is able to honour the meeting in the way he or she would want to with information, time and focus.  Some of the teachers at Cedar Grove are part time - and therefore they may need to make special arrangements to be at the school at a mutally agreed upon time.

If, after that discussion, parent(s), student, teacher or preferably all in collaboration wish to continue the discussion with the principal, it will be welcomed.  In some cases, the principal may also include the Special Education teacher in the discussion as a consultant.


Volunteers
It is School District No. 46 policy that all volunteers have criminal record checks done every five years. This includes parents who may drive for field trips and excursions.  Please check in at the school office to ensure that yours is up to date or to pick up an application form.

Tips for Parent Volunteers      

  •  Volunteer for something you already find fun or interesting.  The students will pick up on your enthusiasm.
  • In the event of an emergency, call, text, or email the school.   Alert the teacher right away if you can’t make it.
  • Be sure to check in at the office when you arrive and when you leave.  The school needs to know you are present - in case of an emergency.
  • Remember to be inclusive and support all kids in the classroom, not just your own son or daughter or the kids you know.
  • If you are present or volunteering in your own child's classroom, your child should never be confused about who is in authority in the classroom - it is the teacher.
  • Be Understanding, Responsible & Positive. A bright smile and a heaping dose of praise goes a long way in a classroom! Refer discipline issues to the teacher and reinforce     
  •        classroom behavior expectations so that the students know you and the teacher are on the same page.
  • Respect student privacy. Special needs, grades, behaviour and performance are private and must be absolutely confidential. Let the teacher(s) and principal deal with matters
  •       of concern.   
  •  Follow school guidelines. Take the time to ask your teacher what’s required before you volunteer.


Helpful Questions For Your Next Parent-Teacher Conference

Questions You May Consider Asking Your Child, to Find Out if He/She Understands Class Assignments…

  • Can you show me some of the work you’ve done in your class?
  • Will you teach me something new you’ve learned in class today?
  • Can you see the board and hear the teacher from where you sit in class?
  • What do you do when you don’t understand what the teacher is covering in class?
  • Would you like to sit in the meeting with me when I check with the teacher about your progress?
  • Questions You Can Ask Your Child's Teacher At Your Next School Conference That May Help you Support your Student’s Success……
  • What’s the best way for us to start or maintain good communication for my child’s benefit?
  • What are some things I can do to help my student succeed in your class?
  • What are the classroom activities that seem to keep my student engaged in learning?
  • What strengths and interests do you think my student has developed in your class?
  • Who should I talk to if I have questions or concerns about my student’s performance in school?


Driving Students to and From School
When dropping off or picking up students please be very careful while in the parking lot.  Cars are backing in and out - and children crossing to enter the school.  Entrance into the parking lot is by the entrance nearest Pratt Road, exit is nearest King Road by the tennis court. PLEASE DO NOT PARK AT THE BACK OF SCHOOL.  Please do not drive past the school bus when it is loading or unloading (as this contravenes the Motor Vehicle Act).



Rainy Days/Weather Warnings/School Closures

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Out Day/In Day Policy
We like to give students the opportunity to get fresh air and play outside as much as possible.  Most days are "Out Days".  Unless there are severe winds, it is storming, or the temperature is well below zero, students will go outside for recess and lunch hour.   Please send your children to school with proper footwear and outerwear so that they can continue to enjoy being outside, even in the rain and snow.   The principal or Teacher in Charge will determine those rare "In Days" and will announce it to students over the PA system.   At that time, your child will be asked to remain in his/her classroom to play quiet games, draw or read.   The school does not have enough staff to provide both outside and inside supervision at the same time.

Extreme Weather

Here is how you find out about bus runs and school closures....
On mornings when snowy weather, storms, or power outages have the potential to cause classes to be postponed, buses to stop running, or some School District No. 46 services to be suspended, current information will be updated continuously on the Sunshine Coast School District No. 46 website at: www.sd46.bc.ca

The Superintendent of Schools will also provide CKAY FM (91.7) with information about the status of our facilities and transportation services by 7:00 AM, if there is a concern.

As soon as the Superintendent notifies the principal about buses or school closure, if possible, we will try to notify Cedar Grove families by calling your primary contact number through our automated call out system.  If the power is out, we may not be able to contact you. Then, listening to CKAY becomes the best way to get information.

Early dismissals
We may have school closures or disruptions during the school day due to severe weather/snow and power outages. If it looks like snow or there are extreme wind warnings, and you are not going to be at home on such a day, please ensure we have a contact name, phone number and place to which we can send your child if we need to dismiss early.   As soon as the Superintendent notifies schools that there will be an early dismissal, we notify you by calling all of your contact numbers you have provided to the office through our automated call out system.

If the power is out, we may not be able to contact you through the automated system.   Our manual phone tree will be initiated if possible and again listening to CKAY radio becomes the best way to get information.

We will not send students home if there is reason to believe they may be alone or unsafe.  We very much appreciate your calling the school to let us know you received the message and if you have any specific instructions that will help us send your child(ren) to a safe place.



Tips to Keep Your Child Safe Online

Educate yourself and teach your children about the risks of internet, cell phone and social media use.  Your child's ipod or cell phone might be the most dangerous thing you could give them.  Video broadcast, texting, chats and photo saving over the Internet is permanently out there and can be downloaded, saved and distributed by anyone unless privacy or locking services are in place.  If your computer is hacked, someone you do not know could remotely use your webcam to spy on you in your own house without you even knowing. If you're not using your webcam, unplug it or cover it up.

Make sure your children are careful about discussing private matters, including vacations or trips away from home online. They could be letting the wrong people know when your house will be empty, leaving your whole family vulnerable to a  break-in.Be careful about what you post about your children or activities related to them like the location of their school, or where you or they are volunteering.  Caution your children about posting photographs or messages on line or texting.

Turn off the GPS geotagging feature on their phones, ipads, Ipods, etc. so photos or posts do not reveal their location.

Learn about the tools available through your Internet service provider (ISP) that can help you manage your children's online experience (i.e., appropriate websites, amount of time spent online, who can and cannot contact them). Help your child set-up their online profiles, and ask him/her to leave out personal information like their birthday, full name, social insurance number, address, phone number, etc. Be aware of what your child does online.  Keep an eye on the sites they're visiting by keeping the computer in a common area like the kitchen. Monitor your childís social media pages for personal information posted by friends and to see whether strangers could benefit from any of the information shown on the profile. Watch for signs that your child might be receiving harassing messages, or perhaps engaging in this themselves.  



Our School Works Hard to Address Bullying

Bullying is a complex dynamic and can take many forms.  We work hard to address bullying - and we need everyone's support and involvement to do so.

Everyone has a role to play in promoting positive mental health and wellness, supporting students, positive social behaviour and preventing incidents like bullying.

There needs to be an integrated approach to prevent, address and/or reduce bullying, by developing the right partnerships with schools, parents, community and police.

Students who feel safe and are free to develop in healthy ways are far less likely to be involved in inappropriate activities. Students who are learning and thriving take pride in themselves, their school, their accomplishments and the accomplishments of those they are connected to.

Setting a positive school climate and culture will help set the tone for a child’s learning. To do this, staff, parents and community must model behaviour and attitudes that are positive, respectful, fair and caring. This means creating a school climate that is equitable, inclusive, diverse, tolerant, respectful and accepting.  By doing this, we will move towards reaching our goal of making B.C.’s schools the most inclusive in the world.

If you are worried about your child being bullied or being involved in bullying, please talk with teachers and the principal right away.

There are several actions you as a parent can take, at home and at school, to help your child feel more connected to his or her school, including:

                • Encourage your child to talk openly with you, teachers, counselors, and other school staff about his/her ideas, needs and worries.
        • Attend school meetings, read information that the school sends home to you and talk to teachers and staff. Find out what your child is expected to learn and how they should
                 behave in school, and support these expectations at home.
        • Help your child with homework and teach him/her about good time management techniques.
        • Encourage your child to participate in school activities. Keep informed of these by reading school newsletters, attending parent meetings, checking out the school website, etc.
        • Get your child involved in helping other adults – at home, school or in the community. Volunteering is a great way to do this.
        • Set regular meetings with your child’s teacher to discuss his/her grades, behaviour, accomplishments, challenges, etc.
        • Get involved as a parent in various school activities, committees or working groups.

These are only a few ways that you as a parent can get involved. Talk to other parents or those in your school community about what you can do to help support or create a positive school culture, so your child is more connected and supported at school.
Content adapted from www.cdc.gov/healthyyouth/adolescenthealth/pdf/connectedness_parents.pdf



For more information check out this web site:

E•R•A•S•E   Bullying

Expect Respect and A Safe Education


                







































Last Modified: Jan 23, 2018